Add staff and assign roles

From your dashboard menu, click Staff Room. It is one page with three tabs:

• Directory — everyone who has already joined.
• Invitations — people you've invited who haven't finished signing up yet.
• Departments — optional groupings like Mathematics or Languages.

Everyone on your staff can browse the Directory. Only School Admins see the Invitations tab and the buttons that change people.

Click Invite staff at the top of the page. A panel slides in from the right.

In the first box, Email or phone, type either one:

• Type an email address and Edunile emails them a setup link.
• Type a phone number and Edunile sends them a code over WhatsApp instead.

Edunile works out which one you typed and tells you underneath which way it will send. This is the answer for staff who don't use email — a phone number is enough.

Then add their first name and last name.

Pick one role. This is the single most important choice on the form, because it decides what the person can see once they sign in:

• School Admin — full operational control of the school.
• Bursar / Finance — manages fees, invoices and payments.
• Head Teacher — academic oversight: structure, results, attendance.
• Teacher — their own classes only.
• Admin / Front Desk — student records, attendance entry, announcements.

You can also add a Job title (optional) — Proprietor, Head Teacher, Bursar and so on. That's just a label for your own records; the role above is what actually controls access.

Click Send invitation.

After you send, Edunile confirms where the invitation went and shows an invite link you can copy.

That link is shown once. If you'd rather forward it yourself — pasting it into a staff WhatsApp group, say — copy it now. If you close the panel without copying, you can still send the invitation again from the Invitations tab.

Click Invite another to keep going, or Done when you've finished.

Open the Invitations tab to see everyone who has been invited but hasn't finished signing up. For each row you can:

• Resend — send the invitation again, for instance if the first email went to spam.
• Revoke — cancel it, for instance if you typed the wrong number.

Once someone completes their sign-up they move out of Invitations and into the Directory.

People change jobs. In the Directory tab, find the person, open the ⋮ menu on their card and choose Change role.

The new role takes effect the next time they sign in — so ask them to sign out and back in if they need it straight away.

Inviting a teacher does not, on its own, tell Edunile which classes they take. That's a separate step.

Open a class from Classes, go to its Academics tab, and pick the teacher next to each subject. You can also work from the other direction — open the teacher from the Directory and assign their subjects there. Either way works; use whichever is faster for the size of your school.